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This agreement is between Smoky Mountain Resort Management Inc. DBA Gatlinburg
Falls Resort Rentals hereinafter
referred to as "agent" and:
Cabin
Name: ____________________________________
Property Owner
Name: ___________________________
Address: ________________________________________
City, State, Zip __________________________________
Phone: _________________________________________
Mobile Phone: ___________________________________
Email Address: ___________________________________
Fax: ____________________________________________
Tax ID or SS#: ___________________________________
Above listed Property Owner hereinafter referred to as "owner"
and will constitute a contract for the rental of below mentioned
property. Owner desires to place the property on agent's overnight
rental program and agent has agreed to manage the property for owner
under the terms and conditions of this agreement. They agree as
follows:
- EXCLUSIVE AGENT. Owner hereby appoints agent
as the sole and exclusive agent for the rental and management
of the property.
- DESIGNATED REPRESENTATIVE. Where there is more
than one owner of a unit(s), there will only be one designated
representative chosen to represent the ownership and be the contact
with the agent.
- REQUIREMENTS. It is agreed that the goal of
both the owner and agent is to provide excellence in nightly rental
accomodations for vacationing guests. The agent will use its best
efforts to maintain computerized system for the fair and equal
selection of units under its management. Actual occupancy will
vary among units due to guest preference, quality and completeness
of furnishings and amenities, location, size, access due to weather,
or restrictions by owner. The property will be furnished and equipped
based on minimum standards agreed upon at purchase. Owner will
ensure property meets all codes and regulations. Owner will absorb
costs of supplying and replacing any furnishings needed.
- EXPENSES.
- OWNER OBLIGATIONS.
- Owner authorizes agent to deduct 40% from gross receipts
for managing the property.
- Owner will be billed $85 per month for the following:
owner portion of credit card bank fees; hot tub maintenance
and chemicals; preventative maintenance (ex.: batteries
for smoke alarm and keyless entry locks, a/c filters,
etc.)
- Owner will be billed actual costs for the following
for a once-a-year, comprehensive cleaning: carpet, bedspreads
and comforters, professional window washing, valances
and window treatments, appliances, ceiling fans, and flooring;
Owner will be notified of any cleaning requirements on
an as-need basis, such as carpet cleaning or replacements
of bedspreads or furnishings.
- Owner will be responsible for the following payments:
mortgage, utilities, telephone, cable or satellite, all
taxes, tourist residency permit fees (where applicable),
liability ($1 million, with agent listed as additional
insured, copy of binder to agent) and casualty insurance
premiums, gas fuel, and lawn and grounds if any.
- Owner will be responsible for maintenance and general
upkeep of property (conducted by agent), and the following
safety items: smoke detectors, fire extinguishers (provided
by agent).
- Owner authorizes agent to make emergency repairs up
to $300 without prior authorization, thereby minimizing
loss of income. For repairs or maintenance exceeding $300,
agent will make every effort to contact owner to obtain
prior authorization. In every case, agent will make every
effort to contact owner prior to any and all repairs and
then secure best price and quality of service.
- Owner will notify agent for access to unit.
- AGENT OBLIGATIONS.
- Agent will provide a monthly statement to owner along
with net proceeds (60% less maintenance charges) to be postmarked
by the 10th day of the following month.
- As specified in agent's mission statement and goals, agent
will market unit to maximize its investment potential to
gain highest rates and occupancy.
- Agent will supervise cleaning and maintenance; and general
inspection.
- Agent will provide linens and towels and the laundry and
cleaning service.
- Agent will provide disposable items such as bath soap,
dish soap and detergent, paper towels, toilet paper, light
bulbs and trash bags.
- Agent will dispose of garbage.
- Agent will provide cleaning and chemical maintenance of
hot tub.
- Agent will order routine service for the following: propane
gas, pest control (actual cost to owner).
- Agent will supervise comprehensive annual cleaning paid
by owners as described under owner obligations listed above.
- OCCUPANCY RIGHTS. All occupancy must be booked
with agent, including owners and owner's guests. There will be
no charge for overnight stays for owners and their guests (cleaning
fee only). Owner only will call for availability. Agent may use
up to four nights per year as promotional complimentary nights.
Agent bears all cleaning charges.
- RESPONSIBILITIES FOR DAMAGE. Owner acknowledges
that agent is not responsible for any damage caused by occupants
to unit or any of its contents whatsoever. Agent will attempt
to collect replacement or repair monies from the occupants. Visa/MC
or security deposit is required.
- CANCELLATION OF CONTRACT. Owner or agent must
provide 30 days notice to cancel the property management agreement.
For bookings beyond those 30 days, agent will make best effort
to re-book reservations in a similar site. However, if an alternative
site cannot be reserved, owner must honor original reservation
under the terms of the contract.
Owner: ____________________
Date: ____________________
Agent Date: ____________________
"How beautiful on the
mountains are the feet of those who bring good news.." Isaiah
52:7
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